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Understanding IRS Form W-4 — and knowing when employees need to fill it out — is essential for employers at every stage. Whether you’re just opening your doors or want to brush up on the basics, you’re in the right place! In this video, we break down what the W-4 is for, how to fill it out, and what employers need to do to stay compliant. Certified public accountant and OnPay contributor David Kindness shares his tips for avoiding common mistakes and handling W-4s the right way from day one. 💰 For more on why the W-4 matters and how it fits into the payroll process, check out the resources below. How to complete Form W-4 https://onpay.com/insights/form-w-4-i... W-2 vs. W-4 key differences to know https://onpay.com/insights/w-2-vs-w-4... How to do payroll yourself https://onpay.com/insights/do-payroll... 0:00 Meet David 0:46 What is a W-4 used for? 2:34 How to fill out a W-4 (includes step one) 2:55 Step two: Multiple Jobs or Spouse Works 3:47 Step three: Claim Dependents and Other Credits 4:28 Step four: Other adjustments 5:09 Step five: Employee signs the W-4 5:23 After Form W-4 is completed Follow OnPay Insights: https://onpay.com/insights/ LinkedIn: / onpay-inc Facebook: / onpayinc X: / onpay_payroll Instagram: / onpay_payroll ➡️ OnPay gives you everything you need to handle payroll, HR, and benefits with confidence. Get started for free today: https://onpay.com/payroll/software/ 💡 Did you find this video helpful? Subscribe to @OnPay_Payroll for more small business insights and share this video with fellow entrepreneurs who can use a hand. The content in this video is for informational purposes only. Please consult with a tax professional or financial advisor for specific guidance regarding your payroll, legal, or business needs. #entrepreneur #entrepreneur #federalincometax #irsforms #newhire #payrollmanagement #payrollprocessing #smallbusinessowner #smallbusiness #smallbusinesstips