Digital Technical Office System (DTOS) | Intake → Pre-Check → Review → Control Dashboard скачать в хорошем качестве

Digital Technical Office System (DTOS) | Intake → Pre-Check → Review → Control Dashboard

🧩 SYSTEM STEPS (With Coded Abbreviations) STEP 0 — SSOT | Single Source of Truth المصدر الواحد للحقيقة What you do | ماذا تنفذ • Create one central document repository • منع التكرار وضياع النسخ Setup • SharePoint folder = Official document storage • Excel Register = Master control log Tools • Microsoft SharePoint https://www.microsoft.com/sharepoint • Microsoft Excel https://www.microsoft.com/excel Blind spot you must notice If files live in emails or WhatsApp → you already lost control. STEP 1 — DIG | Document Intake Gate بوابة استقبال المستندات What you do • Capture documents from Email & WhatsApp into one inbox • منع الإدخال العشوائي Setup • Dedicated project email (e.g. project.submittals@…) • WhatsApp intake via form or API Tools • Outlook https://www.microsoft.com/outlook • Power Automate https://powerautomate.microsoft.com Reality check WhatsApp is not a system. Treat it as a risk channel. STEP 2 — AIS | AI Screening & Structuring الفحص الذكي قبل المراجعة What AI does (NOT approval) • Classify document type (Shop, RFI, MIR…) • Extract title block data • Flag missing or wrong info • Generate 1-line summary Setup • AI trigger when file enters “Inbox” folder • Update Excel register automatically Tools • Microsoft Copilot https://www.microsoft.com/copilot • Azure AI / OpenAI (optional advanced) https://azure.microsoft.com/ai Critical mindset AI prepares — engineers decide. Confuse this and you lose credibility. STEP 3 — HEC | Human Engineering Control حلقة المراجعة الهندسية What happens • Engineer reviews & marks up PDF • Status updated (Under Review / Returned / Approved) Setup • Status dropdown in Excel • Auto email notification on status change Tools • Bluebeam Revu https://www.bluebeam.com • Adobe Acrobat https://www.adobe.com/acrobat Hidden risk No status change = no evidence = no IPC. STEP 4 — AAT | Approval & Auto-Transmittal الاعتماد والإرسال التلقائي What you automate • Lock approved record • Move file to “Approved_Final” • Generate transmittal automatically Setup • Power Automate flow triggered by “Approved” status Tools • Power Automate https://powerautomate.microsoft.com • Excel / SharePoint Truth you must accept If approval is manual but transmittal isn’t → disputes disappear. STEP 5 — KCT | KPI Control Tower لوحة تحكم الإدارة What management sees • Average review time • Bottlenecks by discipline • Rejection rate • Engineer workload Setup • Excel register = data source • Power BI dashboard = live view Tools • Power BI https://powerbi.microsoft.com Leadership insight If management asks for updates → dashboard failed. 🧠 SYSTEM LOGIC (In One Line) Intake → AI prepares → Engineer decides → Automation records → Dashboard exposes truth استقبال → تجهيز ذكي → قرار هندسي → توثيق تلقائي → رؤية إدارية 📢 👉 📢 SUBSCRIBE CALL-TO-ACTION 👉 Subscribe here:    / @mralramadhan   You’ll learn how to: • Control MEP projects with data • Prevent delays, claims, and rework • Build systems that management actually trusts 🎬 VIDEO PLAYLIST Video 01 🔗    • AI-Powered MEP Workflow Explained | IFC → ...   Why Technical Offices Fail (Real Project Reasons) Video 02 🔗    • Project Cost Control System (PCS) | Clarit...   From Excel Chaos to Project Control Video 03 🔗    • From PDF to AI Project Control | MEP Techn...   How Engineers Lose Control Without Systems Video 04 🔗    • MEP QA/QC → Claims → IPC | Building an AI-...   MEP Drawings: Where Mistakes Really Start Video 05 🔗    • Executive Project Control Dashboard with A...   AI for Engineers: What to Automate (and What Not To) Video 06 🔗    • Digital Technical Office System (DTOS) | I...   KPI Dashboards That Management Trusts اشترك وتابع — هذا المحتوى لمن يريد التحكم الحقيقي وليس الكلام النظري. #AI_Technical_Office #MEP_Automation #Project_Control #PowerBI #Engineering_Management #Digital_PM