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Build Your Own Systems Assistant GPT Guide: https://www.canva.com/design/DAHCWkW_... =============== What happens when a video production agency stops “figuring it out as we go” and builds repeatable systems for hiring and pre-production using custom AI assistants? In this episode, Jake Cross (Owner, Uncharted Film Co.) breaks down two real implementations: A Hiring Assistant that helps define the role, write job descriptions, create onboarding plans, scorecards, KPIs, and a “daily winning formula” A Pre-Production Assistant that compiles call notes and transcripts into a creative brief, then supports scripts, shot lists, storyboards, and interview questions aligned to the agency’s voice If you run an agency or service business, this is a practical blueprint for using AI to: save time on tedious backend work improve candidate quality create consistent project handoffs -make delegation easier with clear protocols =============== Feel free to experiment with the tools that I built for Jake and his team: Hiring Assistant GPT: https://chatgpt.com/g/g-68bb531b83108... Pre-Production Assistant GPT: https://chatgpt.com/g/g-68eeb8766b648... =============== Jake’s Links: Website: https://www.unchartedfilmco.com/ LinkedIn: / jake-cross-27547ab1 Facebook: / unchartedfilmco =============== My LinkedIn: / ian-gatzke Schedule Free Blueprinting Call: https://api.leadconnectorhq.com/widge... =============== Highlights: 00:00 Intro and context 00:57 Meet Jake Cross 01:11 Two AI assistants 01:52 Time constraint explained 03:49 Hiring before system 04:18 Role blueprint built 06:49 Pre-production challenge 08:15 Creative brief workflow 08:45 Scripts shots storyboards 11:28 Better candidate quality 13:32 Why outside help 14:47 Build process overview 16:51 Hiring system today 18:09 Pre-production before after 19:32 Scale without quality 20:23 Hard becomes easy 23:22 Founder time leverage 25:27 Who should use 31:53 Custom vs ChatGPT 34:31 Protocols remove prompting 34:55 Wrap and thanks