Automation 101: Automate Gmail Attachments to Google Drive with Zapier. 11 Minutes Automation. скачать в хорошем качестве

Automation 101: Automate Gmail Attachments to Google Drive with Zapier. 11 Minutes Automation.

Welcome to the second episode of Automation 101 on LinkAI! In this video, I demonstrate how to set up a Zapier automation that automatically saves email attachments from Gmail to Google Drive. Follow the step-by-step guide below to implement this useful workflow in 25-35 minutes and never lose important files again! Task 2: Gmail → Google Drive Auto-Save (Zapier) Never Lose Important Files Again - Step by Step Guide Goal: Automatically save email attachments to Google Drive when they arrive Tools: Zapier, Gmail, Google Drive Time: 25-35 minutes Prerequisites Gmail account with some emails Zapier account (from Task 1) Google Drive access (same Google account) Step 1: Prepare Test Environment (5 minutes) 1.1 Create a test folder in Google Drive Go to drive.google.com Click "+ New" → "Folder" Name it: "Automation Test - Email Attachments" Keep this tab open - you'll need the folder later 1.2 Prepare test email with attachment Create a simple document (Word/PDF) or screenshot Name it something obvious like "test-attachment.pdf" Don't send the email yet - we'll do this after setting up the automation Step 2: Create the Zapier Automation (20 minutes) 2.1 Start new Zap In Zapier, click "Create Zap" You'll see the familiar Trigger → Action interface 2.2 Set up Gmail trigger Step 1 - Trigger: Search for "Gmail" Click "Gmail" app Choose Event: Select "New Attachment" Click "Continue" Connect Gmail Account: Click "Sign in to Gmail" Choose your Gmail account (same one you used for Forms) Allow Zapier access Click "Continue" Set up Trigger: Label: Leave blank (monitors all emails) Include Spam and Trash: No Click "Continue" Test Trigger: Important: You need an email with attachment to test Send yourself an email with the test attachment you prepared Wait 1-2 minutes, then click "Test trigger" You should see your test email with attachment data Click "Continue with selected record" 2.3 Set up Google Drive action Step 2 - Action: Search for "Google Drive" Click "Google Drive" app Choose Event: Select "Upload File" Click "Continue" Connect Google Drive: Click "Sign in to Google Drive" Use the same Google account Allow access Click "Continue" Set up File Upload: Drive: My Drive (default) Folder: Click dropdown and select your "Automation Test - Email Attachments" folder File: Select "Attachment" from the Gmail data File Name: Use this exact format: {{Attachment Name}} - {{From Name}} - {{Date}} Convert to Google Docs format: No Click "Continue" Test Action: Click "Test & Continue" Check your Google Drive folder - the file should be uploaded! File name should show: "test-attachment.pdf - Your Name - Date" 2.4 Publish your Zap Name your Zap: "Email Attachments to Drive" Click "Publish Zap" (turn it ON) Step 3: Test Live Automation (5 minutes) 3.1 Send test email From another email account (or ask a friend): Send email to your Gmail Subject: "Testing attachment automation" Attach a file (any PDF, image, or document) Send it 3.2 Check results Wait 2-3 minutes Check your Google Drive "Automation Test - Email Attachments" folder The attachment should appear with formatted filename Success! You're automatically backing up all email attachments 🎉 Step 4: Document Your Success Take these screenshots to share: Zapier Zap overview (showing Gmail → Google Drive flow) Google Drive folder with auto-saved attachments Zapier task history showing successful runs Gmail with the test emails you sent Task 2 Complete - Checklist Gmail trigger set up for new attachments Google Drive folder created and connected File naming template configured Zap tested and published Live automation tested with real email Files automatically saved to Drive I understand file handling in automation! What You Just Learned Core Concepts: File triggers (detecting attachments vs form submissions) File handling (uploading and organizing files) Dynamic naming (using email data in filenames) Folder organization (automated file management) Technical Skills: Gmail attachment detection Google Drive API integration File naming conventions Automated backup systems Troubleshooting Common Issues Problem: "No emails found during trigger test" Solution: Make sure you have a recent email with attachment, and wait a few minutes after sending Problem: "Can't find my Google Drive folder" Solution: Make sure you're signed into the same Google account for both Gmail and Drive Problem: "File not uploading to Drive" Solution: Check that the attachment isn't too large (Zapier has file size limits) Problem: "Filename looks weird" Solution: Make sure you selected the actual data fields, don't type the field names manually Problem: "Getting multiple files for one email" Solution: This is normal if the email has multiple attachments - Zapier will save each one separately #Automation101 #ZapierTutorial #GmailAutomation #GoogleDrive #EmailAttachments #WorkflowAutomation #NoCode #ProductivityHacks #AutomationForBeginners #TechTutorials #LinkAI