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Notarial Act: True Copy | American Notary Service Center | usnotarycenter.com

Many states allow notaries to make certified copies of documents as long as the original document is not a publicly recorded document. Documents that people may ask to have certified by a notary include contracts, letters, settlement statements, agreements, government-issued identification cards, foreign or U.S. passports. This list is certainly not all-inclusive. ✍️ So, what is a true copy of a document? A true copy is an exact copy of a document with no alterations or changes. ✍️ What are the steps for a notary public to certify a copy of a document? Step 1, The document’s custodian requests a certified copy. The keeper of the original document (also called the “custodian”) appears before a notary and asks the notary to certify a copy of the original document. Step 2, The notary compares the original and the copy. The notary will review the document to make sure that it is original. Some states require their notaries to either make or witness the making of any photocopy of an original document, in order to properly attest that the copy is “true.” Some states allow the notary to compare a previously made photocopy with the original document. The Notaries cannot make certified copies of copies. Step 3, The notary certifies that the copy is accurate. Once the notary has confirmed the copy matches the original, the notary will complete and attach to the copy a notarial certificate stating that the copy is true, accurate, and complete. ✍️ Notaries cannot certify copies of all kinds of documents. Notaries are not authorized to make copies or certify copies of vital records. The reason is that a copy certification requires the Notary to certify that the copy is a true and accurate reproduction of the original document. However, original vital records documents are kept by the government agency that issues them. Only that agency is authorized to issue certified copies of the vital record. A vital record is a government document containing information about a person’s important life events. Examples of vital records include birth certificates, death certificates, and marriage certificates. In the United States, vital records are typically issued and maintained at the county or state level by offices such as a county clerk or recorder’s office, registrar’s office, or vital records office. ✍️ Not all states allow notaries to certify copies. The notary laws in some states specifically prohibit notaries public from certifying copies of any documents. Notaries should always consult their state's laws to be clear on whether or not they can attest to or certify copies of documents. Source: 1. https://www.nationalnotary.org/notary... 2. https://www.notarypublicstamps.com/me... American Notary Service Center Inc. provides fair, fast, confidential, and professional document notarization and certification services for our clients. We also provide various assistance services to small businesses led by socially and economically disadvantaged groups. Our service helps small businesses obtain federal government contracts, gain a foothold in the market, and boost their sales. ☎️1-202-599-0777 📩[email protected] 🖥https://www.usnotarycenter.com/​​​ #Notary | #Apostille​​​ | #Truecopy 📌DISCLAIMER: The information provided by American Notary Service Center Inc. in this YouTube Channel does not, and is not intended to, constitute legal advice; instead, all information, content, and materials contained on this channel are for general informational purposes only. You are responsible for appropriately using this material and you should contact your attorney to obtain advice with respect to any particular issue or problem.