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Specbook: The Fastest Way to Review Submittals with AI – Full Demo & Q&A Most of us spend hours reviewing submittals. What if AI could do it in minutes? Join us for a comprehensive demo of Specbook, an innovative AI-powered tool designed to revolutionize submittal review in the construction industry. Hear from Specbook CEO Gordon, co-founder Wes, and operations lead Graham as they showcase how their platform tackles information overload, reduces rework, and accelerates project timelines. In this session, they discuss Specbook's core functionalities, its unique approach to handling complex specifications and drawings, and how it ensures accuracy and transparency in compliance checks. We also dive into their background, the origin story of Specbook, their robust data security measures, and their exciting roadmap for future developments. Learn how Specbook stands out from general AI tools, its value proposition for construction companies, and how it's poised to transform knowledge management in AEC. Timestamps: 0:00 Welcome Remarks 1:02 Meeting the Specbook Team 2:20 Gordon's Background & Specbook's Genesis 3:03 Graham's Experience & Submittal Challenges 3:46 Wes's Co-founder Journey 4:10 Specbook's Origin Story: The team elaborates on how the idea for Specbook came from industry friends and the intersection of AI and the built world. 6:53 The Problem Specbook Solves: Gordon explains the information overload in construction and why Specbook laser-focuses on tedious submittal reviews, connecting them to rework and schedule delays. 9:05 Specbook Product Demo Begins: Overview of the web application, project creation (Procore import or PDF drag-and-drop), and specification ingestion. 10:50 Conversational AI for Specs: How Specbook offers a general AI chat interface for querying specifications. 11:42 Submittal Upload & Review Process: Demonstrating how submittals are uploaded and automatically processed against specifications. 13:17 Compliance Matrix Breakdown: Explaining the auto-generated compliance matrix and its categories (compliant, non-compliant, needs manual review). 13:58 Non-Compliance Explained (Transparency): Stefan asks how non-compliance is determined, and Gordon demonstrates the system's transparency by citing specific lines from the submittal and spec. 15:40 Specbook vs. ChatGPT: Gordon elaborates on why Specbook's agentic workflow is superior for thorough and consistent submittal reviews compared to general AI models like ChatGPT. 17:40 Model Selection & User Control: Discussion on choosing AI models, with Specbook currently using Gemini Pro 2.5 and considering more explicit user control in the future. 18:55 Handling Out-of-Date Specs 20:00 Client Data Handling & Security: Addressing data privacy, encryption, Sock 2 Type 2 audit, pen testing, and data isolation per customer. 21:30 Future Security Certifications 22:15 Linking Drawings and Specs: How Specbook connects submittals with relevant specification sections and drawing sheets without explicit pre-linking. 24:10 Specbook's Value Proposition & Competitive Edge: Focusing on solving tangible problems, quick start-up, and handling non-trivial specifications compared to horizontal AI solutions. 25:40 Specbook's Young Age & Financial Backing 27:10 Client Journey & Pricing Model: Explanation of the demo process and value-aligned pricing based on the number of submittals reviewed. 30:00 Pushing Data Back to Procore 30:45 How the Model is "Trained": Clarifying that Specbook's system indexes and organizes customer-uploaded specifications for individual projects, not training a new model on client data. 32:10 Referencing Additional Guidelines: Ability to incorporate user-uploaded project guidelines or RFIs into the review process. 33:20 Measuring Time Saved & ROI: Specbook's ability to review submittals in minutes, anecdotal time savings (hours to minutes), and future plans for case studies on cycle time reduction. 39:35 Specbook Roadmap 50:10 Technical Q&A - Cost of Agentic Workflows 53:10 Markup & Collaboration Tools 54:30 Specbook vs. Code Comply 55:40 Specbook vs. ACC + MCP 58:50 Visual Content Support: Specbook's ability to process tables, simple drawings, and even handwritten notes, with ongoing work on more complex visuals. 1:00:20 Differentiating Performance Exceedance vs. Deviation 1:02:10 Ontology & Data Structure: Specbook uses its own proprietary ontology for robust specification understanding, not client-specific or customer-trained ontologies. 1:03:30 ROI Calculation & Case Studies: Gordon discusses ROI beyond saving engineering hours, including preventing costly rework and schedule delays, with plans for formal case studies. 1:05:40 Competitive Landscape 1:08:25 Closing Remarks 1:10:00 Host's Final Thoughts