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Enterprise Content Management (ECM) - Intro to OnBase (ECM Software)

Whether you are looking to lower costs and improve efficiency, increase compliance and lower risk or enhance collaboration and customer service, an enterprise content management (ECM) solution can help your organization meet their goals. In this video, we break down ECM in an easily digestible manner and guide you through the main components of OnBase, an ECM software. You will gain an understanding of the basic language needed to sound like a pro and learn what steps you need to take to gain control over your content, processes, and data. 00:00 Introduction 01:06 What is Enterprise Content Management (ECM)? 04:22 The Six Pillars of ECM 05:27 Capturing Content in OnBase Every organization has documents they need to collect, file, and identify important information to put to use at a later time. An enterprise document management software (also known as an enterprise content management software), automatically captures data from these paper or electronic documents, automatically classifies and indexes based off of your pre-determined criteria, and stores all the information in one central location. This capture method allows for minimal manual data entry which in turn saves time and reduces the risk of error. 07:51 Managing Content in OnBase Enterprise content management solutions allow you to manage all of the captured content in one location. Information easily flows throughout your organization, minimizing process delays, and automating repetitive tasks. 21:24 Access Content in OnBase ECM solutions give everyone in your organization access to content and processes from anywhere. Don't worry, administrators can control who can access what information so people only see the information they need when they need it. Enterprise content management benefits include the ability to access information in a secure cloud solution, on mobile devices, and sharing content to authorized users outside of your organization (a great tool for government agencies). 27:00 Integrate OnBase with Other Applications The best enterprise content management solutions have the ability to integrate with your current core business applications like ERP, SIS, or EMR...without custom code! Content can be instantly available directly from these core applications your employees are used to using. The systems synchronize data in real time behind the scenes. 27:51 Measuring & Reporting on Your Data in OnBase With all of your information and data in one location, it makes it easier to access and report on the progress of processes. You can identify where processes are getting held up and put plans into place to resolve these bottlenecks. Remember that bit earlier where we mentioned custom coding isn't necessary? Same applies to report information, you can see and get the information you need without involving IT Administrators. 29:35 Store Your Data Securely in OnBase All of this enterprise document management couldn't be possible without the secure and singular storage of data. With an ECM solution, you are also able to set up times to automatically destroy content when it expires in accordance with legal retention requirements. 30:46 How to Get Started 36:27 Customer Examples RESOURCES & LINKS ➞ More on OnBase Software - https://bit.ly/3jrf0DE ➞ Why Choose Naviant as Your OnBase Partner - https://bit.ly/3dPHJ46 ➞ Contact Naviant - https://bit.ly/2ThDEw9 #Naviant #ECM #OnBase