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Confirmation of Verbal Instruction

Confirmation of Verbal Instruction In construction, CVR usually refers to two different, crucial management tools: Confirmation of Verbal Instruction (CVI) (documenting oral orders) or Cost Value Reconciliation (CVR) (a financial reporting process). Based on the context of "attachments" and "process," this refers to Confirmation of Verbal Instruction (CVI), which serves as a written record of verbal directions, preventing payment disputes and ensuring compliance. 1. CVR Meaning (Confirmation of Verbal Instruction) A CVI is a formal document issued by a contractor to a client, architect, or contract administrator to confirm, in writing, a verbal instruction given on-site. It captures changes to the scope, such as variations in work, additions, or omissions. Purpose: It ensures that verbal instructions are officially documented, protecting the contractor’s right to payment and time extensions. Significance: It serves as an audit trail. If the recipient does not dissent to the written confirmation, the instruction takes effect. 2. Attachments Required for CVR To be valid and actionable, a CVI should include the following attachments and references: Revised Drawings/Sketches: Any drawings that clarify the change. Specifications: Updated materials or workmanship specs. Impact Assessment: Documents outlining cost increases/decreases and time extensions. Relevant Site Records: Photos or sketches of the area where the instruction was given. 3. CVR Process (Step-by-Step) Instruction Given: A verbal instruction is given (e.g., during a site visit or meeting). Drafting CVI: The contractor documents the instruction promptly, including the date, person issuing the instruction, and the detailed scope. Submission: The contractor sends the CVI to the architect/contract administrator. Approval/Rejection: The consultant reviews, signs, and returns the document. If they do not respond within a set time, it may be deemed accepted. Record Keeping: Both parties retain signed copies for final accounts. 4. Contaminants in Construction (Contextual) While not directly part of the CVR document itself, "contaminants" in the context of construction instructions often refer to materials or site conditions that require a CVI to handle, such as: Hazardous Materials: Asbestos, lead-based paint, or PCB-contaminated soil discovered during excavation. Site Contaminants: Contaminated water, oils, or chemicals affecting the site. Defective Work/Materials: Substandard materials or equipment that must be replaced.